Our business operations continue to rely on printers, which is why outsourcing the management of our printing fleets to managed print services is so popular. Businesses large and small can take advantage of MPS.
The Five Biggest Benefits of MPS
1. Minimize Your Environmental Impact
Being a responsible corporate citizen includes reducing your paper, electricity, and printing consumables usage. Therefore, your MPS package should consist of a monitoring system that allows you to identify and track print usage. By doing so, you will have a better chance of intervening and reducing your environmental impact.
2. Saves Money by Reducing Costs
A cloud-based system for maintaining devices at scale is less expensive than retaining each device individually. Managed Print Services integrate devices with one management system to enable just-in-time toner delivery and repair.
You can consolidate your hardware by conducting a thorough print audit and assessment. But, in the end, having too many devices around your company will lead to higher costs and will also consume more electricity and space. An expert in printing will identify ways to reduce the costs associated with an ad hoc approach.
3. Managed Printing Services Offers Security
Data protection is a concern across all industries. Despite this, network printers are often ignored as a vulnerability. By regularly updating firmware, encrypting data, and following me or pulling the print jobs, MPS providers help you safeguard sensitive information.
4. Saves Time and Boosts Efficiency
It can be frustrating to see how much time your employees spend on printer-related tasks. However, using old hardware or poorly configured software to print, scan, copy, or fax documents is just the beginning.
Consideration should also be given to the time it takes to fix device malfunctions and replace ink cartridges and toners. Managed Print Services can identify such problems and free up your staff's time for their important assignments.
5. Boost Your Organization's Productivity
Different departments within an organization may require different types of printing. Therefore, upon initial assessment of an organization's current and future needs, the MPS provider can recommend a tailored program for these departments. This can include printing from mobile devices or off-site and regularly printing types of documents in different sizes and formats.
Are You Ready to Reap the Benefits of Managed Print Services?
If these top 5 benefits of a managed print service sound appealing to you, contact Preferred Business System today!