Every device in your business is likely introducing risks, vulnerabilities, and potential problems to your security landscape. That doesn't mean you should abandon your most valuable tools like your multifunction printer; instead, learn tricks like these that help you come out on top.
Multifunction Printer Tips for Better Security
A multifunction printer itself isn't necessarily more risky than any other device. It all depends on how you use the machine--and how you defend it. It all starts with brushing up on top risks and solutions like these:
Problem 1: Unauthorized Prints
When your printers aren't defended in the right ways, anyone could stroll up and print something (or connect remotely). They could also potentially access other devices on your network, which can lead to larger security problems.
Solution: Start by building good password habits. That means using complex phrases instead of single, easily guessed words and not sharing passwords no matter what. You can also implement user authorization and controls to limit who has access to which features, settings, and options.
Problem 2: Unchecked Apps
A multifunction printer can connect to all kinds of apps and software, which is great--until employees start using efficiency tools you haven't double-checked. This can unintentionally introduce risks that you might not even know about until it's too late.
Solution: Only use apps you've triple-checked for security and reliability. Don't let employees install or change software on your multifunction printer, and control which apps have access to printers and related data.
Problem 3: Uncontrolled Data
Your multifunction printer stores data on its hard drive to make things easier for you. Unfortunately, this makes things easier for hackers, too.
Solution: Encrypt all data sent to and from your printer. Regularly wipe the machine's hard drive to keep it from becoming a hacker's first target.
Conclusion
A multifunction printer is as safe as you can make it--which means you're responsible for choosing the best solutions, using the smartest tips, and coming up with quick workarounds for common problems. Fortunately, there are plenty of ways to defend your machines and the people using them.
Need a multifunction printer with built-in security solutions? Want help defending your fleet? Contact us today!