In the engineering industry, documents have a lot of power. They guide critical projects, enable smooth communication, and build a foundation for real-world work that wouldn't be possible otherwise. Here's a look at what challenges come up along the way--and how document management helps solve them.
Problems Before Document Management
Let's say your engineering firm doesn't have document management solutions in place. Here are just a few challenges you might run into:
#1: Limited Access
If documents aren't stored exactly where they're supposed to be, they become difficult to find, share, update, and shred when necessary. Worse yet, they can't be accessed remotely, which severely limits flexibility and certain capabilities.
#2: Awkward Collaboration
Physical documents--and even digital documents without good organization--have no collaboration controls. Edits can be made by anyone at any time, comments are tricky to track, and different versions of the same file may be in use across your organization.
#3: Non-Compliance
In the engineering industry, certain data is protected by regulations. If you don't have a good document management solution, you could be failing to meet these compliance requirements without even realizing it.
Solutions with Document Management
Although document challenges can be frustrating, they don't have to remain your reality. Here are a few ways document management helps overcome these pain points:
#1: Flexibility and Accessibility
With search features, shared digital workspaces, and easy tools for choosing naming conventions, you can ensure everyone has flexible access to the most important files.
#2: Controlled Collaboration
Solutions like version control help ensure everyone's on the same page, while user authentication, password protection, and access limits protect data from the wrong eyes.
#3: Built-In Compliance
With document management, you can design storage and access solutions that have your industry's regulations built in from day one. That means you'll be compliant just by following your standard workflows.
In conclusion, document management is a powerful way for engineering organizations to overcome top challenges in communication and data control.
Contact us today to get started with document management!