Let's do a quick check-in and make sure your printer security is covering everything possible to protect your business. Do you have your data protected? Information being transferred from network devices covered? And when someone prints, is the potentially confidential information sitting out on the machine for a while?
You might wonder how much printing - all aspects of printing - cost you every month. And that's almost precisely the problem. Printing costs are often hidden, confusing, spread out, or hard to understand. Many businesses go on overpaying for print for years without realizing how much money they are wasting on print supplies, machines, and waste.
Is your office still working part hard copy part digital? When your teams had to work from home, was it a challenge because not all files were in a digital document management system?
It's okay if everything isn't digital yet, but at least you know what you're working with and you know what you need - a high functioning paperless office that transfers files from hard copy to digital in a streamlined, organized system.
The answer is document management. So, how can you ensure you create your document management system the right way?
Managed print can drastically change your health care environment and take it from a chaotic situation to a fully functional, streamlined workflow. It's not that your practice isn't managing it well - it's that there is so much paperwork, confidentiality, compliance, and changing regulations in health care that you need to address those issues while creating streamlined solutions for your employees and your patients.
Multifunction printers have been a considerable improvement in office operations and streamlining workflows. The multifunction printer, or MFP, has made it easier to get everything done in one place while saving companies time and money on print issues and productivity.
However, as the MFP has advanced, there are additional considerations necessary to make sure your machine is functioning as well as possible - and the big one is security.
Most school budgets don't provide a lot of extra room for inefficient processes. Print is one office function that can get excessively expensive quickly, limiting spending and needs in other departments as a result.
The best way to address costly print in educational institutions is to invest in managed print services. Managed print services are outsourced print oversight that covers supply orders, fleet management, print audits, policy recommendations, and security input.
Companies in today's ever-changing, mobile, and dynamic workforce need to work hard to stay up to date with both client and employee communication patterns. In order to reach customers, engage with potential clients, and keep employee productivity up, matching your team's work style with your office operations is critical in today's business world.
As any business manager knows, office printers are still an essential part of the modern workplace. Sure, some print volumes are shrinking, but that means that it's more important than ever to invest in strategic, proactive management of your print environment to make sure you aren't spending more than you should be on print.
Printer security is a more critical issue than some companies recognize. Still, you don't want to be caught with a security issue because you overlooked the importance of security for your multifunction printer, especially in a health care setting.
HIPAA compliance is the law in health care, and while regular security measures are essential, securing your network and print fleet with updated, advanced technology is also critical.
Your business success could rely on managed print services. While managed print seems like a background function, it is an essential part of any business operating in today's digital world.
Why? The average employee prints 10,000 pages a year - a mind-blowing statistic that you can address by outsourcing your print management and getting ahead of the issue.
