The multifunction printers that are so useful in the office can actually create a risk of data hacking if they are not secured properly. Like computers, these printers get data streams from other devices. And like other office equipment, those streams to the multifunction printers can sometimes be intercepted by data thieves. Here's how to prevent this from being a risk in your company.
Assess Each Printer
Each of your multifunction printers must be assessed for vulnerabilities. Get to know what type of security each has and whether that is sufficient to keep its data safe at all times. Getting print management services is a common way to get all of these machines assessed and made safer through the use of stronger safety measures like encryption and multiple user accounts that are password protected.
Keep Printed Pages Secure
It's common in many offices to print out documents and then to leave them there until it's convenient to pick up the pages. It's also common to forget that you printed something and to leave the pages there until someone else picks them up. However, this creates a serious security breach. While the printed sheets sit there on the printer tray, anyone at all can see them. Papers that are left there for a while may even be stolen or misplaced by someone else using the printer. To secure those pages, there is a feature called secure release that can end this risk. This keeps the printouts inside the machine until the user specifically releases them.
Stay on Top of Developments
New features are released often to combat the latest security threats to printers, computers, fax machines, copiers and more. The technology continues to grow and evolve day after day, and many companies are invested in improving that technology. Being aware of the latest ways to hack data as well as the newest security measures will help to keep your multifunction printers safer from hacking. This is a benefit of having managed print services take care of the updates and the encryption of the printers to prevent data theft.
If you are ready for a new multifunction printer for your business, or a managed print service for your existing multifunction printers, contact us today to get started with better safety and the latest technology.