The many costs that are associated with printing in the office can grow unexpectedly, but there are ways to keep this from happening. With managed print services, the cost of printing can be kept down even as the security and efficiency of the printers goes up.
The Costs of Printing
Every time someone prints from one of your office's printers, there is a cost involved. While the cost for each page may be low, those costs certainly add up over time. One of the biggest benefits of managed print services is that printing costs are reduced. The services monitor the usage of the printer by each employees, noting which ones have logged in to print and how much they have printed. This encourages employees to only print when needed so that they don't have to be questioned about why they used the printer so often. This keeps costs lower because the printer is not being used as often.
The Cost of Repairs
Another way that managed print services help with printing costs is that they help to prevent large repairs being needed for the printers. Because each printer is maintained during managed print, the proper maintenance is done to each of the machines. This maintenance keeps them in top working order so that they can be used longer and have fewer problems. If a printer does develop a problem, maintenance services will find it and be able to fix it before it gets so bad that expensive repairs are needed.
Staying Stocked
A printer is of no use if it has no paper and no ink to print on it. Staying stocked with printer supplies often slips the mind of employees, and IT techs often can't take the time to see the condition of the printers and whether they will soon need ink. That's where managed print services come in. They monitor the use of the printer and know when to order the next supplies that the printer will need. With this service, you never have to worry about your employees having to go without their printer due to having no ink.
When you are ready to look into managed print services for your company, contact us today to find out what we can do for your company and how you will benefit.