The cost of printing within your business may be calculated just by the cost of ink nd paper, but there are many other costs involved. And, all of these can be lessened by using managed print services to handle your printers' needs. With these services, you can expect less printing to happen as well as fewer resources being needed to keep them running.
Your Print Assessment
The first step in getting effective managed print services for your business is to have your print assessment. The assessment will take a look at how many printers you have, which type they are and where they are located. Then, the usage of each printer is assessed as well as how many people use it. With this done, you will have a good idea of what you are already paying in print costs monthly. This will also be helpful when you see how much the costs are after the amount of printing has been reduced.
Creating Your Plan
Once your entire printing network is understood, a plan can be formed for its managed print services. This generally includes maintenance visits, software that will be monitoring the usage of the printers, the type of ink and paper used for each and how often the supplies need to be reordered and delivered. This will create the groundwork for seamless management of your company's printing. With the plan in place, it's important to tell the employees that their usage of the printers will be monitored, and this generally encourages them to print only when it's absolutely needed.
Standardized Costs
Not only will managed print services save you money because less printing being done, but it also allows you to have a single, standardized cost every month that includes the monitoring, maintenance, and supply ordering that your print management services will include. This allows for easier budgeting and no worrying about surprise printing costs in any given month. It makes bill-paying easier, and it ensures that your company will always have the printer supplies it needs so that there is no downtime for these vital office machines.
If your company is ready for managed print services, contact us today to find out how we can get you started on lower costs for printing.