Office Considerations for Upgrading to a Multifunction Printer

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Every office can improve its productivity. Most businesses focus their kaizen or Six Sigma initiatives on their manufacturing lines though. Look at your office equipment to find a new way to increase productivity. Consider your printer, scanner, copier, and fax machines. If you have more than one of the devices just named, you can streamline costs and increase productivity by upgrading to a multifunction printer (MFP).

Benefits of a Multifunction Printer

A multifunction printer does it all – you can print, scan, copy, and fax from the same device. By networking to a single machine, you can streamline things for your IT department, too. One networked device makes it much easier to manage than four.

  • Maximize Productivity: Get your office organized! Rather than having four machines spread out, you have one machine that’s centrally located. Since modern MFPs become a part of your network, you can purchase one from each department and the network handles queuing each job. This eliminates standing in line to use a machine. Even better, the latest models of MFP let you print from mobile devices, so the email attachment you read on the go, you can print from your phone via WiFi.
  • Reduce Expenses: Although it might not seem like it when you price the printer, you can save money by purchasing an MFP. The device itself will cost more than purchasing individual printers. You’ll replace four devices though and save money in the long run.
  • Reduce Environmental ImpactThe other thing about an MFP that saves you money is the toner or printer cartridges. Rather than purchasing materials for four devices, you buy for one. These cartridges typically come in high-yield designs, so you get more printing out of one cartridge than you would for the smaller, single-use printers. You'll be 
  • Increase SecurityYou can also increase security by using an MFP. Many of these come with a secure sign-in feature that requires the user to provide their thumbprint or a code to print and pick up their document. This keeps unauthorized users from accessing your systems.

Let Preferred Business Systems, LLC help you find the right MFP for your office. We can set it up for you as well and help your office achieve better productivity. Get in touch today!