Is It Time to Upgrade Your Document Management System?


It’s easy to get comfortable within a document management system (DMS). However, as your business grows, an upgrade becomes necessary. But how do you know when it’s time for an upgrade? Check out the most important things to look for before upgrading your document management system.

Top 5 Things to Look for Before Upgrading a Document Management System

1. Bumps in Your Workflow Process

What was working before, may not be sufficient for today’s needs. 

If your workflow process has slowed down or is declining inefficiency, it's time to boost your productivity by upgrading your document management system. 

2. Unreliable Security

Your current document management system may not have the capacity to keep everything safe and secure. This can be a huge threat to your business. Upgrade your document management system if a security breach is even a possibility. 

3. Struggles With Printing

With new technology, printers are now multifunctional, more efficient, and come with high-tech features. As your printer evolves, so should your document management system. This way, everything functions together at its highest level.

4. Confusion Within Your System

As your business grows, you’ll demand more of your document management system. Functions that used to work, may no longer have the capacity to handle the task at hand. 

Additionally, you may require more access controls or other internal functions you didn’t have a prior need for. When you upgrade your document management system, search for systems with settings that better meet your needs.

5. Lack of Storage

If you’re even considering upgrading your document management system, there’s a good chance it’s because you’ve hit your max in storage.

Newer document management systems rely on cloud storage. Cloud storage eliminates limitations, is easy to use, is more secure, and can be accessed anywhere, making it an ideal storage option for any business. 

Time to Upgrade? 

If you’ve run into any of these issues, it’s time to upgrade your document management system. 

Preferred Business Systems offers document management systems that provide: 

  • Greater access and transparency
  • Improved collaboration
  • Excellent integration

When you work with Preferred Business Systems, expect to reduce your expenses, maximize your productivity, increase your security, and reduce your environmental impact. Contact us today to discuss how we can improve your document management system!