Choosing a Multifunction Printer? Read This First

A multifunction printer sitting in an office space.

Adding a multifunction printer (or two, or 10) to your fleet can be exciting--but also a little stressful. After all, it's up to you to make sure you end up with the perfect machine. That's why we've compiled this quick guide to help cover your bases before you buy. Let's jump in!

Your Guide to the Perfect Multifunction Printer

Here's a secret: The perfect multifunction printer doesn't exist. That's because every company has its own definition of "perfect," which means you need to choose a machine that falls within those boundaries.

Here are a few things to consider along the way:

Paper possibilities

A multifunction printer shouldn't keep you inside one little box. Look for a device that offers paper possibilities, including different sizes, weights, and types.

Speed and power

You probably have specific needs for print speed, volume, capacity, power, and more. Make sure your multifunction printer can keep up with your goals, or you'll be in for years of frustration.

Today's technology

The last thing you want to do is buy yesterday's multifunction printer. Make sure to look for all the modern technology you'll need today and tomorrow--like user-friendly touchscreens, app compatibility, cloud connectivity, and more.

Smart security

When designed and set up correctly, a multifunction printer can be a powerful security tool. Do your research to see what features come standard, whether the machine has any known vulnerabilities, and how it will align with (or expand) your current security approach.

Sensible prices

Remember, you're not just paying for the device itself. You'll also have to make room in your budget for ink, toner, paper, energy, repairs, maintenance, and other printer costs. (Hint: It often makes sense to spend a little more upfront, so you don't have as many pricey problems in the future.)


The perfect multifunction printer may not exist, but your perfect multifunction printer is out there waiting to be discovered. Just do your research and take everything into consideration before you buy--that way, you end up with the right tool for your company's needs.

Do you need help finding the right multifunction printer? Contact us today to get started!