Office printing often gets worse before it gets better. Employee habits can be wasteful and costly without any real accountability.
Multifunction printers can improve on this issue by streamlining all processes, traffic, and printing to one centralized machine. This way, employees know the print policies, have accountability, and the print environment is skillfully managed in your company.
Save on Office Print
Office print costs can balloon without anyone paying attention to them, but with a strategy, you can stay on top of your print budget.
A good multifunction printer will keep your budget singular, and changing employee habits can make a dent in usage costs.
Print Habits that Cost Money
Individual printers
Printers at individual desks are costly and wasteful and are often used irrationally. Someone rarely needs to print individually, so reevaluating individual printers can positively impact your budget.
Printing emails
This practice is generally outdated, so simple reminders to employees to retain digital information in an online database can save money.
Printing personal materials
Printing personal items fall under the policy as well, but it is always an issue to address.
Casual ‘recycling’
If employees are printing and recycling too casually, they are probably not realizing how much is wasted when they print excessively. Address this habit with tight reminders.
Color printing Overuse of color is a common issues and can be addressed by limiting color use to specific departments or managers.
Multifunction Printers Help Save
All of these habits are easy to change with a few simple shifts in printing processes. One of the easiest and most efficient changes to make is to invest in a multifunction printer.
The team at Preferred Business Systems can help you choose one that’s right for you – get in touch today.