If you're contemplating making the move to a managed print provider, it's essential that you choose the right one. Without a properly established framework for your managed print services, the service can cause more headaches than it solves for your business. Here are some key things you should pay attention to as you shop for a managed print service for your business.
Billing Arrangements That Work For Your Needs
One of the reasons that offices opt for a managed print service is to keep printing-related costs regulated month over month. The service will typically include all printing-related expenses, including paper, toner, ink and any repair services needed. Before signing on, be sure that your service will include enough supplies for your needs. If it doesn't, assure you know how much you'll be paying for any additional supplies.
Increased Security for Important Documents
Using a managed print service typically means that you'll be using a newer model printer that includes multiple functions and increased security. This protects the information coming into the system from being stolen by hackers or cybercriminals. Ask what steps the provider will take to help protect your information from harm and what proactive steps they will take to stay current against new, emerging threats.
Additional Services You Can Benefit From
Managed print providers often offer additional services that can help you as you expand your offerings or update your in house technology. Working with the same provider on these endeavors can be much simpler and more affordable than starting with a new provider. Ask if your provider can help you with any of the following:
- Commercial printing services, like production of sales or marketing materials for special events or trade shows.
- IT management to help with everyday issues that affect your team more affordably than having an IT professional in-house.
- Digital marketing and content guidance to help you stand out in the crowded online marketplace.
If you're looking for an experienced managed print provider who can assist with any of your needs, Preferred Business Systems in Tulsa, OK can help you. Our team of experts can handle your managed print needs with ease and answer any questions you may have.