Every educational institution has a tight budget, and it's up to the school to do the best they can with the budget they have. That's why controlling printing costs can be so important for schools. There are so many documents that need to be printed that keeping print costs lower can significantly help with school budgeting problems.
Energy Efficiency
One of the costs of printing is the energy that is used by each printer. When a school has a fleet of printers, as most schools do, this means varying energy usage by each of the machines. Because older printers use more energy, it is often more cost-effective for schools to replace their older printers with multifunction printers that are designed to be energy-efficient. These printers not only use less energy, but they also require less heat to be generated to do that job. This means it takes less energy to run them, but it also takes less energy to cool the building to make up for it. Getting rid of older machines will also mean less money spent on repairs and hard-to-find supplies.
Multiple Office Machines
Schools have a lot of printing to do, but that's not the only thing they use their office machines for. If the school has a fleet of printers as well as a fleet of copiers, scanners, and fax machines, this means finding space and providing power to at least four different devices. With a multifunction printer, this one machine is all that is needed to do all these tasks. Having a fleet of multifunction printers means not having to buy many types of office machines for each area in the school. It also means not having to maintain and repair so many different models. If one area of the school used to have three or four office machines to handle clerical tasks, a multifunction printer takes up less space and can do everything that those machines can.
Stocking the Machines
One of the major costs of using these office machines is keeping them stocked with paper, ink, or toner. With multifunction printer's, there are only a couple of supplies that are needed to keep the machine running. Having many separate machines, however, means having to stock and take care of many different types of supplies. This means lost office supplies, machines that run out of their paper or other items, and lost productivity when those machines are not up and running.
If you want to control education costs by using multifunction printer's, contact us today.