The days of employees carrying paper documents around in a binder or clipboard are over. Businesses today require sharing of digital copies of documents. Digital document storage is an important concern for any business that wants to keep information safe while making it accessible to all employees. The cloud is often the best way to store documents, so they can be accessed via phone, computer or even via multifunction printers.
Why Store Your Documents in the Cloud with a Printer?
With cloud storage, your important documents are kept in one secure place that anyone with authorization and a password can access. The kinds of documents or files you can store is not limited, so you can store anything that is vital for your enterprise, including photos, forms, spreadsheets and copies of signed client contracts. Employees can access these files to view or send to the printer if needed. The major advantage for them is that they can process forms and keep business moving no matter where they are, ultimately leading to less waiting time to get the same tasks accomplished and better job satisfaction for your team.
What are the Advantages of Storing Your Documents in the Cloud with a Printer?
In addition to the obvious ease that comes with working from the cloud, there are many advantages to using a printer and the cloud for digital document storage, including:
- Ease of access for all employees who need the files, removing wait times and delays performing regular tasks.
- Ease of monitoring for management to see which employees are doing what and who is performing most efficiently
- Removes the need for physical storage, either through a server or filing cabinet on-site, making your information more secure and less likely to be compromised
- Keeps client information secure from cybercriminals who may want to take looks at them
If you'd like to get a printer in place that allows you to store all your important documents in the cloud, PBS Copy can help. Contact us today to find out more about how a new printer can help you shift your document storage to the cloud. Our team is here to help you with any questions you may have along the way.