It's clear that a loss of productivity is often the biggest threat to a small business. That means it should be a priority to find sources of lost productivity and to eliminate them.
Paper Documents
One of the biggest areas of lost productivity today is dealing with paper documents. Creating paper documents, making copies of them, putting them in files and then finding them later takes up a considerable amount of time. Paper documents are also less secure, and they take up an enormous amount of room in an office. Converting paper documents into digital ones gets rid of a lot of the wasted time that could be used for other tasks.
Digital Document Management
When the paper files are scanned into the computer, they take up no space. They also don't require any of your employees to hunt down the paper copies and bring them back. Retrieving the right file only takes a few seconds, and the documents are secure inside your computer network. With digital document management, the documents can be filed easily and made available to the employees who need them. It's then easy for employees to them save their new documents into the network so that no new paper files need to be created.
Document Collaboration
Wit the electronic files so accessible to employees, it's far easier for them to collaborate with each other. They can send files back and forth and make changes to existing documents. Everyone involved in a document can see its final version and make any notes they need to. It saves time and makes the entire collaboration process easier. With easier collaboration, documents can be made better before they are seen by others outside the company.
When you're ready to get all of your documents scanned and easy to retrieve, contact us to find out more about how this can help your company to raise its productivity.