The use of managed print services can help a business in a number of fundamental ways. It's why more businesses are now signing up to automate this part of their operations.
Give IT More Time
Many companies rely on their IT department to take care of their printers, maintain them and keep track of when things need to be restocked and refilled. However, this takes them away from tasks that are far more important for them to do. Their time is valuable, and it is better spent maintaining the computer systems to keep them running well and free from any hacking or data theft.
Controlling Your Printers
Print costs can run high in many companies but managed print services can help you to keep better track of it. You can restrict some employees to black-and-white printing, place limits on printing, etc. And because the print functions are managed, you can discourage employees from frivolous printing that costs the company unnecessarily. This keeps costs low and gives employees a reason to think about whether they really need to print that document.
Keeping Data Safer
We've all seen a printer with pages hanging off the tray. Items were printed and forgotten about, and now anyone can see the document, even if it's a sensitive one. With easier print management, the printing can be put off until it is more convenient to retrieve the copies. This means they won't be left lying around, and the printing job won't be forgotten. This is especially important for documents that contain information like social security numbers or health information. It's a layer of protection that you can add to the process to stay compliant. With more security measures in place, you are less likely to have a security breach that you will be liable for.
When you're ready for a managed print system in your office, contact us to find out what it can do for your company.